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13 Mar2020

2020 Grove City Athletics Club Annual Meeting Minutes

Call to order: A meeting of the Grove City Athletics Club was held at Mark & Debbie Courtney’s on Thur. Feb. 27 from 6:00-7:25PM. The meeting was called to order at 6:15PM.

 

In attendance: Angie Jenny, Renae Shawgo, Seth Jenny, Kyle Garner, Karen Senita, Debbie Courtney, Mark Courtney, Ryan Wells, Jessica Graeser, Brian Buchan, and Daniel Edmonds.

 

There was a motion to approve the minutes by Brian Buchanan; it was seconded by Ryan Wells. The minutes were approved. The Minutes from the last meeting may be retrieved here: http://grovecityac.org/index.php/announcements2/91-nov-5-2019-gcac-leadership-meeting-minutes

 

The following reports were offered during the 2/27/2020 meeting:

 

  • President – Seth Jenny
    • RENEWED USATF club membership renewed for 2020.
    • RENEWED RRCA club membership and Liability Insurance – NON PROFIT.
    • CORRECTIONS GetMeRegistered.com corrections made for 2020, adding PROCESSING FEES to the cost of registrants rather than the club.
    • Seth also noted the purchase of disposable ice packs for club med kits. Kits have been distribted to coaches.
    • There is a NEW GCAC LOGO (Thank you to Kyle Garner for the updated GCAC logo & “Empowering the Female Athlete” seminar).
    • ANNOUNCEMENT: GCAC Scholarship Application updated - $250 each (male and female):
      1. http://grovecityac.org/index.php/youth/gcac-male-female-scholarship-awards
      2. Due: Wed. May 20, 2020 – ANYONE IN AREA TO APPLY FOR SCHOLARSHIP – IN COLLEGE.
    • ACCUMULATION of RECORDS. Hannah Gildersleeve has started to accumulate past records since March 2018 for GCAC boy & girl team results (& boy/girl top 10 times per grade level on each course). Seth noted that there is a GOOGLE DOC FOR THOSE WHO ARE WILLING to help with the ACCUMULATION OF DATA. During the meeting, Renae and Karen agreed to help Hannah with grade-level recording of XC.

 

  • Vice-President/Treasurer Report (Brian Buchan)
    1. COACH BUCHAN REPORTED ON THE FINANCIAL STATEUS OF THE CLUB. Anyone interested in the financial records of the club may get the information/ report from Coach Buchan.
    2. There was a brief of the Amazon Business Account.
    3. Coach Buchan is willing to share information from the Google Doc if necessary/ need.
    4. It was not4ed that there are 86 renewed members (250 members last year). Membership is expected to grow in coming months.  

 

  • The next item on the agenda was the election of new board members.

 

 

  • It was noted that these are 2-year terms & members can run for same position 2 consecutive terms (then must move).
  • Board Member responsibilities listed in club by-laws can be found here:
  • Thank you to those who served March 2018 to March 2020: Seth Jenny (president), Brian Buchan (VP), Kim Hohman (secretary), Mark Courtney (treasurer), Michelle Beck (at-large board member)!

 

  • NEW Election Results from 2/27/20 meeting:
    • President – SETH JENNY NOMINATED for President / ACCEPTED
    • Vice-President – BRIAN BUCHAN NOMINATED for VP / ACCEPTED
    • Secretary – RENAE SHAWGO NOMINATED for Secretary / ACCEPTED
    • Treasurer – HANNAH GILDERSLEEVE NOMINATED for Treasurer / ACCEPTED
    • At-large Board Member – MARK COURTNEY Nominated / ACCEPTED

 

  • New Business
    1. Hannah Gildersleeve – Adult Group Running update
      1. Sundays @ 1pm meeting at the GC high school track (Forker Field) parking lot, AS THE WEATHER IMPROVES, MORE INTEREST 6-8 PARTICIPANTS / ANOTHER DAY TIME MAY BE ADDED AS THE WEATHER IMPROVES
      2. THERE MAY ALSO BE A WEDNESDAY EVENING TRACK WORK OUT ADDED.
  • DISCUSSON OF A KOEHLER’S NIGHT ALSO ENSUED. DETAILS TO FOLLOW.
  1. Equipment to be approved for order:
    1. Bee sting cream – Ryan will follow up with Megan Nash about bee sting medication.
    2. Epi Pen – Megan Nash will follow-up.
  • MINI HURDLES will be added to equipment list.
  1. Yes, rubber chickens will be added to the needed equipment list along with Turbo and ball/chain training implement.
  1. Discussion of concerns of parents for being GCAC members regarding children’s NCAA eligibility and possible conflicts. Ryan Wells and Seth Jenny will investigate further
  2. Elementary Spring Track Schedule
    1. The HS TRACK NOT AVAILABLE AFTER 5/7 due to renovations (May 7-June 2020).
    2. Possible dates: TUESDAYS: 5/12, 19, 26, JUNE 2 6-7 GCC TRACK
  • Discussion of possible time change due to GCCA kids.
  1. Seth will develop a new flyer for the changes in times/dates to this year’s program.
  1. Reminders:
    1. 2020 SRU All-comers Track Meet (Wed. June 10) – post-test 1 mile
    2. 2020 SRU All-comers Track Meet (Wed. June 17)
  • Kids of Steel 1mi & 5k (May)
  1. USATF Three Rivers Association Youth T&F Championships
  2. If members would like to become elementary Spring Track Coaches, they will need to get clearances here: http://grovecityac.org/index.php/youth/gcac-volunteer-background-check-cpr-requirements
  3. Spring used Shoe fundraiser May/June – Sneakers4Funds.com possible. Jessica Graeser will check into this a bit more.
  • GCAC Board will consider other fund-raising ideas.
  • GCAC Gear order – for Spring Track (open orders Friday, May 1, and Last day to order Sunday, May 10 (TRACK). ANOTHER ORDER IN JULY/AUGUST. Check on logo change before order. Hannah will help with Gear order and will investigate the addition of running gloves and hats.
  1. USATF Coaching certification: A request to the club to reimburse/pay for Seth Jenny & Brian Buchan re-certification, passed.
  2. Possible USATF Level 1 Coaching Clinic near Grove City – Angie Jenny, Ryan Wells, Megan Nash. Board members will look for VENUE TO HOST LOCALLY FRIDAY EVENING, FOUR HOURS, SATURDAY & SUNDAY.

 

  • Upcoming Running Events:
    1. Pittsburgh HM (& Kids of Steel) Weekend
    2. ALPHA OMEGA 5K / WALK MEMORIAL
    3. MARINE 100 RUN
    4. FLYING PIGS 5K
    5. 3/28 HALF MARATHON LAKE WILHELM GODDARD STATE PARK
    6. Kinzua HM & 10k
    7. Runners High Twilight Quad summer 5k & kids 1/2mi race series – dates TBA

 

  • Next meeting will be held in early July 2020.

 

 

Adjournment motion by BRIAN BUCHAN, seconded by KYLE. Meeting adjourned 7:25PM.  

 

Respectfully Submitted ___3/6/2020 ________by:

Renae R. Shawgo, Secretary

Grove City Athletics Club

23 Feb2020

Nov. 5, 2019 GCAC Leadership Meeting MINUTES

Nov. 5, 2019 @ 6pm GCAC Leadership Meeting MINUTES

(Seth & Angie Jenny’s house)

Prior GCAC May 24, 2019 Meeting Minutes Approval:

  • Attendance: Ryan Wells, Brian Buchan, Seth Jenny
  • Grove City Christian Academy Middle School & HS Cross Country with GCAC
  • Homeschool kids in GCASD area not competing for GCAC MS or HS team at this time
  • GCCA forms (sports conduct) + sport physical + Grading requirements
  • Approved GCAC MS/HS Cross Country
  • Finalized GCAC Elementary cross country schedule for 2019
    • Minutes approved

New Items:

  • Budget Report – Brian Buchan
    1. Reimburse Seth Jenny cost of MCAC Elementary medals ($74 minus $40 donation minus $15 cash from GCAC singlet = $19 owed)
      1. Motion passed to reimburse Seth for medals
    2. Approve USATF Renewal
      1. Motion passed to renew USATF membership
    3. Approve RRCA costs for 2020
      1. $200 Directors & Officers Insurance
      2. $2.44 per the number of household members for the $1 million Liability insurance
  • Renewal fee = 35 or fewer household members pay a flat fee of $76, or 36+ members $2.27 per household
  1. https://www.rrca.org/membership/running-club
    1. Motion passed to renew RRCA membership
  • $200 check for GCC XC has not cleared
  • GetMeRegistered Changes for 2020: All members present agree to adding these buttons
    1. Add check button - “I agree to pay any ADDITIONAL timer fees charged to the club as a result of the timer indicating me or my child did NOT return a timing chip or returnable race bib after a club event. (NOTE: this charge is typically $10)”
    2. Add check button for individual child & adult memberships: “I understand I cannot transfer an individual membership to a family/household membership later in the year.”
      1. Question about an upgrade option $15 for get me registered
  • GetMeRegistered Changes for 2020 – put GetMeRegistered processing fees on members (not club this year)
    1. Ask about how to avoid processing fee for donations
  • Same club rates for 2020 - individual $25; Household $40
    1. Have families pay for processing fee in 2020-motion passed
  • Review of Elementary GCAC Cross Country
    1. Roster issues
      1. Angie will take over entering names into Mark’s roster
    2. Chip return issues
      1. Not too many issues with chips
  • Review of GCAC MS & HS Cross Country 2019 – Ryan Wells
    1. Five kids in MS/HS XC
    2. $175 total in fees for races
  1. Next Year (2020) plan
    1. Maybe meet with elementary for some practices to reduce commitment time
  2. Costs for MS/HS; make them pay?
    1. Keep prices the same for 2020
  3. Tent? (Ryan got 3 quotes)
    1. $1500 for 10 x 20 tent (KD canopy), just tent with print on one peak (93#)
  4. Add 6th graders to GCAC MS/HS practice?
    1. Maybe not going to work due to disparity in group
  5. Coach
    1. Ryan Wells agrees to continue to coach
  • GCAC Indoor Track
    1. 2 SRU indoor meets-just leave it how it stands
  • GCAC Spring Elementary Track Schedule
    1. Days & Start times (directly after school? What about Christian Academy?)
      1. GCCA-310 for 5th/6th, may have their own track program
      2. 4th and under at 245
  • Keep time at 230-330
  1. Practice at the track-every other Tuesday
  1. Policies for kids under 2nd grade
    1. Parent volunteer coach-keep same policy
  • RRCA & USATF Renewals
    1. Approved
  • New Equipment?
    1. Bee sting cream
    2. Ice packs
    3. Epi pen
  • Extra GCAC Medkit – which coach should get?
    1. Renee for her car
  • USATF Coaching Clinics
    1. July 2020? Pittsburgh
  • Election of New GCAC Officers (2yr terms) at next General Meeting - check by-laws
    1. Another meeting to elect new officers
    2. February meeting at Mark’s
  • Kyle to update GCAC logo (modify current logo to 1 gender-neutral runner; rather than 4 runners)?
    1. Logo more inclusive
    2. Like the one wear the runner is part of the border, keep eagle same
    3. Keep font the same, but smaller, center font, maybe get rid of eagle or make it smaller
  • Adult GCAC running activities? Leader?
    1. Not sure if there is still interest, can bring it up at next meeting
    2. Maybe have a set meeting time
  • GCAC Scholarship – partner with GCXC/Track Boosters?
    1. Continue with scholarship-increase amount?, boosters??, who would pick?
    2. Table it for general meeting
    3. $250 for 2020-motion passed
    4. More advertisement for scholarship
  • Website Updating
    1. No recommendations
    2. Twitter-if anyone wants to take over for Brian-Hannah
  • Accumulate past records since March 2018 for GCAC boy & girl team results (& boy/girl top 10 times per grade level on each course)?
    1. Hannah and Mark with work on it
  • Date/Time for next General meeting with elections?
    1. February at Mark’s house
    2. New officers-see interest from parents

 

Meeting adjourned at 7:42pm

 

 

Attendance: Ryan Wells, Megan Nash, Hannah Gildersleeve, Renee Shawgo, Seth Jenny, Brian Buchan, Angie Jenny, Mark Courtney

17 Feb2020

2020 GCAC Annual Meeting - Feb. 27

Greetings Grove City Athletics Club members!

 

A few announcements:

 

1- We will be having our Annual GCAC Membership Meeting next week:

 

Date: Thursday, Feb. 27 @ 6pm

Location: Mark & Debbie Courtney’s house (83 Cranberry Road, Grove City, PA 16127)

 

**This meeting is open to ANYONE, including those interested in joining the club for 2020.

**At this meeting, current members will be electing GCAC Board Members.  We would LOVE for you to get involved with helping our non-profit club!

**We will also be finalizing the upcoming GCAC Elementary Spring Track program.

**The meeting agenda will be sent out later - if you have items to add, please email This email address is being protected from spambots. You need JavaScript enabled to view it.

 

**Here is a weblink with the current club by-laws, which includes GCAC Board Member responsibilities should you like to be a part of club leadership.  We are in particular need for a new Treasurer and Secretary:

 

http://grovecityac.org/index.php/gcac-by-laws

 

 

2- Hannah Gildersleeve has been working on continuing to set up more consistent adult group training runs open to anyone (thank you Hannah!).  We have been averaging 6-8 people and have been meeting Sundays at 1pm meeting at the Grove City High School track parking lot.  If you want to be added to Hannah’s email and/or texting list, email This email address is being protected from spambots. You need JavaScript enabled to view it. with your name, email and/or cell number.

 

 

3- For the second year, we are offering $250 each Male and Female Scholarships.  Application deadline is Wed. May 20.  More info here:

 

http://grovecityac.org/index.php/youth/gcac-male-female-scholarship-awards

 

 

4- To see our recent video from the SRU indoor track meet, click here:

https://youtu.be/apiTTQ8Lakg

 

5- To watch the videos from the “Empowering the Female Athlete” seminar, click here:

http://grovecityac.org/index.php/announcements2/86-jan-5-empowering-the-female-athlete

 

 

6- If you have not renewed your GCAC membership for 2020, or would like to encourage others to join, click here:

https://secure.getmeregistered.com/get_information.php?event_id=133577

 

 

We hope to see you Thur. Feb. 27 @ 6pm for our annual GCAC meeting!

 

Grove City Athletics Club

This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: http://grovecityac.org

2020 Registration: https://secure.getmeregistered.com/get_information.php?event_id=133577

04 Jan2020

Event Tomorrow + Group Runs for Adults

Grove City Athletics Club,

1-
Reminder - tomorrow is the "Empowering the Female Athlete" presentation and interactive discussion/Q&A event sponsored by the Grove City Athletics Club & the Mercer County Trails Association (organized by our very own Kyle Garner)...
**Empowering the Female Athlete**
SUNDAY, JANUARY 5, 2020 @ 5:00 PM
MERCER HIGH SCHOOL (Mercer, PA)
We'd love for you to come! More info here:
http://grovecityac.org/index.php/announcements2/86-jan-5-empowering-the-female-athlete
Questions about this event: https://www.facebook.com/events/2394071987524957

2-
If you are interested in some adult group training runs, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. All abilities & speeds welcome! We are trying to compile a list of people who are interested in meeting up. It is a lot easier to get in some running with others and we know the interest is there. Just email This email address is being protected from spambots. You need JavaScript enabled to view it.

3-
Next Sunday is the first all-comers SRU Indoor Track Meet. Registration for current 2020 GCAC member is only $10 for unlimited event entries, even for same day registration! This is a $10 savings! Just write that you are a current 2020 GCAC member on the registration form (or tell them when registering on Sunday)!
**SRU Indoor Track Meets (all ages) Sunday, Jan. 12 & Feb. 9
Website: https://rockathletics.com/documents/2019/9/27//2020_Indoor_All_Comer_Meets.pdf?id=3323

Renew your GCAC membership for 2020 here:
http://grovecityac.org/index.php/21-joining-supporting-gcac/18-join-now

Upcoming GCAC events are listed here:
http://grovecityac.org/index.php/events-programs/upcoming-events


Happy New Year!
Grove City Athletics Club

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